Notion · Prompts № 005

How to keep a prompt library

If you have ever dug through old chats trying to find "that one prompt that worked," you already know the problem. A good prompt you cannot find again might as well not exist.

The one rule that matters

One file, one folder, one prompt per entry, named for what it does, not for the date you wrote it. "Reply to a bad review" beats "prompt 7." That is the entire system. Anything more elaborate than that is a reason to procrastinate on actually saving the thing.

What to write down alongside each prompt

Not just the prompt itself. A one-line note on when to use it. Six months from now you will remember that a prompt exists before you remember exactly which situation it was built for.

Three real ones, as an example

A content framework, reusable for almost anything Turn this into content using: Declare (state the topic clearly), Assess (why it matters and who should care), Isolate (the core issue or lesson), Process (break it into simple steps), Build (turn it into something useful, a post, a script, a checklist), Reveal (the practical takeaway). Plain language, no jargon, no hype.

Shorten and simplify, for anything that reads too stiff Make this shorter and more casual, like something I'd actually say out loud. Keep it under [X] words. Cut anything that sounds like a company wrote it instead of a person.

The rewrite-in-my-voice prompt Rewrite this so it sounds more like how I actually talk. Here's how I'd describe my tone: [describe it in your own words, e.g. "casual, a little funny, no corporate polish"]. Keep the same meaning and length, just change the wording.

Why this beats a folder of chat history

Chat history is sorted by when you asked, not by what you needed. A prompt library is sorted by the job it does. When the same problem comes back, and it always does, you are searching by task instead of scrolling by date.

10 AI words a normal person actually needs

The plain-English version of the terms that show up in half the prompts you'll ever write.

Read the next guide

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